Welcome to the HGI Intranet

Welcome to the internal area of our HGI website. Here you will find important information for our members, service offers and download options.

How to Intranet?

We would like to point out to all members that personal access to the internal area may not be passed on.

Prior to your arrival to Germany

We are happy that you have decided to become part of HGI and

Ruhr University Bochum. Please find a general guide for new international researchers at RUB here.

We recommend registering with our RUB Welcome Center at https://public.ruhr-uni-bochum.de/welcome/center/register/Pages/Registration.aspx to be able to use their services. The Welcome Center provides important info regarding the preparation and implementation of your stay in Bochum, even prior to your arrival. Services include:

Advice for you and your family on formalities, including visa/residence permits, registration, health insurance, etc.
Supporting you in your direct dealings with public authorities (e.g. the Registration Office or the Foreigners' Office)
Information on finding accommodation
Events and excursions

Quicklinks

The city of Bochum has its own Welcome center. It acts as a central contact point for residence permits, qualification recognition, housing search, childcare, and language courses. The Bochum Welcome Center provides only advisory services, that is: all applications for residence permits must be submitted to the respective authorities.

Preboarding

Online consultation available up to three months before arrival on topics such as residence permits, recognition of qualifications, housing search, childcare, and language courses.

Onboarding

On-site consultation on residence permits, recognition of qualifications, housing search, childcare, and language courses.
Information on taxation, social security, and legal aspects of working in Germany
Information about Bochum & Social events

Formalities

Upon your arrival in Bochum and Germany, you will need

Visa/entry
Compulsory registration in Germany
Work permit, employment contract
Opening a bank account
Getting insurance in Germany:
- Which health insurance is possible and most suitable depends on the type of residence in Germany; detailed information on Health Insurance can be found here. We are not in a position to give any advice on health or any other kind of insurance since it depends on your individual situation and your personal requirements
Tax office (tax ID, tax declaration)

Housing

University Housing via „Welcome Center

Private Housing market via „Welcome Center”

Language Courses

The Department of German as a Foreign Language is offering a new series of courses for all international RUB employees (“Communicating successfully in everyday university life - in German” and “Communicate with administration and university institutions - in German”)

HGI will offer and finance a german class from summer semester 2024 on, for more info contact info(at)casa.rub.de

Family & Kids

Dual Career

The Dual Career Network Ruhr (DCN Ruhr) assists partners of newly appointed academic staff in navigating career options in the Ruhr area.

Childcare & Parent-Child Offices

RUB's bilingual daycare center, UniKids, offers modern, flexible childcare options.
ProKids Holiday programs for children aged six to twelve of RUB employees and students
Mediation of individual childcare services: BUK Family Service This service provides support in various areas regarding family support. A free login is required.

Childcare at Events such as conferences, meetings, and training sessions

Family Rooms

To use most family rooms, a one-time registration with the "Familiengerechte Hochschule" is required. Please send the completed registration form to familienraum@ruhr-uni-bochum.de.
Nursing and changing room
- A separate room is available for breastfeeding and diaper changing, equipped with a changing table and a sofa, making the room also suitable for pregnant women.
Parent-Child Room
- Faculty of computer science: Two parent-child rooms are available (MC 0/72 & MC 5/), contact: Kirsten Jäger. These rooms provide a work space and a mobile children's corner equipped with various toys, a play mat, and a changing table.
- An additional parent-child room (FNO 01/147) is managed by the Familiengerechte Hochschule at RUB, contact: Katina Treese.
Find more information regarding childcare, schools, employment opportunities for partners, and financial assistance for families here.

Events & Activities

The RUB Welcome Center offers various activities and events.

HGI offers a variety of events and activities, among those e.g. the following:

Brews & Bytes (contact the chair of Gregor Leander for more info)
Distinguished Lectures
Game Night
ITS better toGATHER
RUB AI Lecture Series (contact the chair of Asja Fischer for more info)
Internationals Club (contact Maik.Ender(at)ruhr-uni-bochum.de from our HGI transfer team for more info)

Establishing your Chair/Group

(for new Chair Holders/Group Leaders only)

As newly appointed Chair Holder or Group Leader you will find all relevant information/topics on the following website “Onboarding Neuberufene” (only available in German)

Info on new staff to be hired to your chair or group can be found on the following website “Onboarding: “Neue Mitarbeiter*innen erfolgreich einarbeiten und integrieren” (only available in German)

How to set up study courses at RUB? The Faculty of Computer Science offers two moodle course: General Information for Professors and Teamassistants and Information on Teaching

Finances at RUB

In most cases, newly appointed professors will be provided with a certain budget by the department which then is managed through a so-called “Finanzstelle”, an account which is assigned to your chair/group only. Further third party funds, which you might obtain later on, will also have to be managed via such accounts. For questions on how to set up such an account both teams, the CASA office team info(at)casa.rub.de and the Dean’s office informatik-dekanat(at)rub.de, will be happy to assist you.

The finances department (Dep. 4) offers various forms such as invoices, invoices for expenses, rebooking forms and so on. Unfortunately none of them in an English version. In case you need help you can contact Department 4 here. In addition, the CASA office team (info(at)casa.rub.de) and the Dean’s office (informatik-dekanat(at)rub.de) will be happy to assist you.

Hiring staff at RUB

For hiring new staff please use one of the following online assistants:

In case of hiring research assistants (in German only)
In case of hiring a team assistant/secretary (in German only):
For any questions with regard to finances or personnel, please get in touch with the CASA office team or the Dean’s office.

Infrastructure / office space and equipment

For questions with regard to office planning/design and equipment, please get in touch with

Dr. Benedikt Fait

MC 1.63

Tel: 49(0)234 32 29174

benedikt.fait(at)rub.de

Technical Support

How to get technical support for my offices?
- For technical support please contact Oleg.Scherstnew(at)rub.de or the Dean’s Office informatik-dekanat(at)rub.de
How to get access to (my) rooms?
- All of our rooms are equipped with a transponder-system. The faculty/Dean’s Office will hand out a transponder once you start here. To get access to your office rooms as well as to conference rooms etc. please contact benedikt.fait(at)rub.de resp. the Dean’s Office informatik-dekanat(at)rub.de

Further questions

For any further questions please contact the CASA office team (info(at)casa.rub.de) or the Dean’s office (informatik-dekanat(at)rub.de).